Vehicles

Vehicles is the list of trucks, vans, and trailers your team uses. Each vehicle has a type, capacity (weight, volume, pallet positions), and equipment (tail-lift, cooling, etc.) that the optimizer takes into account when planning.

Vehicle registration form with Norwegian Road Administration data integration

How to open Vehicles

Click Vehicles in the left sidebar.

How to add a new vehicle

1. Open Vehicles.
2. Click Add vehicle (top right).
3. Fill in:
   • Name — your label (e.g. “Van 12”).
   • Registration / licence plate.
   • Vehicle type — from your org’s vehicle types (e.g. “Van”, “Truck > 3.5t”, “Refrigerated”).
   • Capacity — weight (kg), volume (m³), pallet positions, ADR points (for hazardous goods).
   • Equipment — tail-lift, cooling, crane, etc.
   • Cost defaults (optional).
4. Save.

How vehicle type affects planning

Each order specifies a required Vehicle type. The optimizer only assigns a stop to a vehicle whose type matches the order. So if an order needs a refrigerated truck, only refrigerated vehicles will be considered — even if a van has spare capacity.

You define the vehicle types your org uses in Settings.

How capacity affects planning

The optimizer keeps each route inside the vehicle’s:

• Weight limit (kg).
• Volume limit (m³).
• Pallet position limit.
• ADR points limit (hazardous goods).

When a vehicle is full, the optimizer routes additional orders to a different vehicle. The capacity bars at the bottom of Order Overview show how much of each is used per driver.

How to link a vehicle to a driver or workshift

You can do this from either side:

• From the driver — open the driver → Vehicles tab → assign vehicles. See Drivers.
• From the vehicle — open the vehicle → Assignments tab → pick the drivers who use it.

A workshift can specify which vehicle is used that day — useful if the same driver swaps vehicles morning vs. afternoon.

How to set vehicle costs

Vehicle costs feed into the optimizer’s “cheapest plan” calculation alongside driver costs.

1. Open the vehicle → Costs tab.
2. Set:
   • Cost per kilometre.
   • Fixed cost per use (per workday).
   • Any other cost rules your org tracks.
3. Save.

How to edit a vehicle

1. Open the vehicle.
2. Click the pencil icon in the header (or the relevant tab).
3. Make your changes and save.

Norwegian Road Administration integration

For Norwegian vehicles, the system can automatically fetch vehicle data — just enter the VIN number or licence plate and most fields populate automatically:

• Vehicle specifications and dimensions
• Registration details and status
• Technical inspection information
• Environmental classification

This reduces manual data-entry errors, helps with compliance, and streamlines registration.

How to deactivate or delete a vehicle

1. Open the vehicle.
2. Click Deactivate (preferred) or Delete.
3. Confirm.

Deactivating preserves history and lets you reactivate later. Deleting is permanent and may be blocked if the vehicle has active workshifts.

What’s next

• To set up the drivers who’ll use these vehicles, see Drivers.
• To define the vehicle types orders can require, see Settings.